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Army Promotion Letter Sample with Examples [Word Editable]


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When writing an Army Promotion Letter, it's important to convey the promotion decision clearly and formally. The key... Read more

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When writing an Army Promotion Letter, it's important to convey the promotion decision clearly and formally. The key points of an Army Promotion Letter include clearly stating the promotion decision, providing details about the promotion, offering congratulations and encouragement, and expressing support for the recipient in their new role. Keeping the tone professional and respectful is essential when writing a promotion letter in the military. 

Sample Army Promotion Letter with Examples [Word Editable] 

Here are the key points to include: 

  • Date and Recipient Information: Begin the letter with the current date and the recipient's information, including their full name, rank, and unit. 
  • Sender Information: Include your own information, including your full name, rank, position, and unit. 
  • Salutation: Address the recipient by their rank and last name, followed by a colon (e.g., "Sergeant Smith:"). 
  • Introduction: Start the letter by stating the purpose, which is to inform the recipient of their promotion. For example, "I am pleased to inform you that you have been selected for promotion to the rank of [New Rank]." 
  • Promotion Details: Provide details about the promotion, including the effective date of the promotion and any changes in duties or responsibilities associated with the new rank. 
  • Reason for Promotion: Briefly mention the reasons why the individual has been selected for promotion, such as demonstrated leadership abilities, exceptional performance, or fulfillment of eligibility criteria. 
  • Congratulations: Offer congratulations on the promotion and acknowledge the recipient's hard work, dedication, and commitment to service. 
  • Encouragement: Provide words of encouragement for the recipient as they take on their new role and responsibilities.  
  • Support: Assure the recipient of your support and willingness to assist them as they transition to their new position.  
  • Closing: Close the letter with a formal closing, such as "Sincerely" or "Respectfully," followed by your signature and printed name. 
  • Optional: Endorsements: If applicable, include endorsements from higher-ranking officers or officials who have approved the promotion. 

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Army Promotion Letter Sample with Examples [Word Editable]