Employee Transfer Letter Intercompany Sample & Examples Word

An Employee Transfer Letter for an intercompany transfer is a formal document used by organizations to inform an employee that they are being transferred from one branch, department, or location of the company to another.  

Sample Employee Transfer Letter Intercompany with Examples Word Editable

This Employee Transfer Letter Intercompany Template typically includes several key points: 

• Employee Information: 
• Employee's employee ID or unique identifier 

• Current department or location of the employee 
• Current Position: 
• Specify the employee's current job title and responsibilities. 
• Transfer Details: 
• Clearly state the details of the transfer, including the effective date when the transfer will take place. 

• New Location or Department: 
• Provide information about the new department, branch, or location to which the employee is being transferred. Include the full address if applicable. 
• New Position and Responsibilities: 
• Specify the employee's new job title and outline their new responsibilities and duties. 
• Reporting Structure: 

• Mention the name and title of the employee's new supervisor or manager in the new department or location. 
• Reason for Transfer: 
• Explain the reasons for the transfer, whether it's related to business needs, organizational restructuring, career development, or other factors. 
• Salary and Benefits: 
• Address any changes in salary, benefits, or allowances that may occur as a result of the transfer. This can include information on how the employees' compensation will be adjusted, if applicable. 

• Work Schedule: 
• If the work schedule is changing, provide details about the new schedule or working hours. 
• Transition Plan 
• Outline any steps or expectations regarding the transition process, including when and how the employee should communicate with their current and future teams. 
• Contact Information 

• Acknowledgment and Acceptance: 
• Additional Information: 
• Closing 
• Signature 
• CC (Optional) 

An Employee Transfer Letter for an intercompany transfer should be clear, concise, and professional. It serves as an official document to ensure that both the employee and the company have a shared understanding of the transfer details and expectations.