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Follow Up Demand Letter Sample & Examples [Word Editable]


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A Follow Up Demand Letter, also known as a Second or Final Demand Letter, is a written communication... Read more

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A Follow Up Demand Letter, also known as a Second or Final Demand Letter, is a written communication sent by an individual or business to a recipient who owes them money or has not fulfilled a contractual obligation. This letter is typically a more assertive and formal communication than previous reminders or requests for payment. It serves as a final attempt to request payment or compliance before the sender considers taking legal action or pursuing other remedies. 

Explicitly demand that the recipient fulfill their obligation by making payment or taking the required action. Specify the exact amount owed and the deadline by which payment or compliance must occur. 

Sample Follow Up Demand Letter Sample & Examples [Word Editable]

Here are the key components and considerations when creating a Follow-Up Demand Letter: 

Key Components of a Follow-Up Demand Letter: 

  • Sender's Information: Include your name, address, phone number, and email address at the beginning of the letter. 
  • Date: Add the date when you are writing the letter. 
  • Recipient's Information: Include the name and address of the person or entity to whom the letter is addressed. 
  • Salutation: Use a formal salutation, such as "Dear [Recipient's Name]" or "To Whom It May Concern." 
  • Statement of the Debt or Obligation 
  • Previous Communication: Mention any previous attempts or communications you have made regarding the debt or obligation. Reference any prior invoices, reminders, or agreements. 
  • Demand for Payment or Compliance 
  • Consequences: Inform the recipient of the consequences of failing to meet the demand. You can mention potential legal action, the involvement of a collections agency, or any other remedies available under the law or contract. 
  • Proof of Debt 
  • Contact Information 
  • Closing 
  • Signature 

Considerations for a Follow-Up Demand Letter: 

  • Professional Tone 
  • Clarity 
  • Deadline 
  • Legal Compliance 
  • Record Keeping 

A Follow Up Demand Letter is a formal step in attempting to resolve a debt or contractual dispute before pursuing legal avenues. It serves as a final opportunity for the recipient to fulfill their obligation voluntarily, and it can demonstrate your commitment to resolving the matter fairly and professionally. 

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Follow Up Demand Letter Sample & Examples [Word Editable]