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Formal Relieving Letter Sample Template with Examples [Word]


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A Formal Relieving Letter is a formal document issued by an employer to an employee who is leaving... Read more

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A Formal Relieving Letter is a formal document issued by an employer to an employee who is leaving the organization. This letter serves as official confirmation that the employee's resignation or departure has been accepted and that their employment with the company is ending. It often includes important details related to the employee's departure and may be requested by the departing employee for various purposes, such as securing a new job or meeting legal requirements. 

Sample Formal Relieving Letter Template with Examples [Editable Word]

Here are the key elements and requirements typically associated with a Formal Relieving Letter Format, presented with different wording from the previous response: 

  1. Employer's Information:
  • The company's name 
  • Company logo and letterhead (if applicable) 
  • Company address 
  1. Employee's Information:
  • The employee's full name 
  • Employee ID or personnel number (if applicable) 
  1. Date of Issue:
  • The date on which the letter is issued 
  1. Subject Line:
  • A clear and concise subject line, such as "Formal Relieving Letter" 
  1. Statement of Acceptance:
  • A statement confirming the acceptance of the employee's resignation or departure from the company. 
  1. Last Working Day:
  • The specific last working day of the employee with the company.  
  1. Return of Company Property:
  • Any instructions regarding the return of company property, such as ID badges, keys, equipment, or materials, should be included. 
  1. Clearance and Dues:
  • Information about the employee's clearance status, including any pending tasks, projects, or documentation that need to be completed before departure. 
  1. Appreciation and Acknowledgment:
  • An expression of appreciation for the employees' contributions and services during their tenure with the company. 
  1. Non-Disclosure and Confidentiality: - A reminder of the employee's obligation to maintain confidentiality regarding company information and to adhere to any non-disclosure agreements even after leaving the organization.

A Formal Relieving Letter is an important document both for the departing employee and the company, as it formally acknowledges the employee's departure and the terms of separation. It's typically provided upon the employee's request, and employees often use it when seeking new job opportunities or when required to show proof of their previous employment. 

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Formal Relieving Letter Sample Template with Examples [Word]