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Personal Leave of Absence Letter Sample with Examples [Word]


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A Personal Leave of Absence Letter is a formal document used to request time off from work due... Read more

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A Personal Leave of Absence Letter is a formal document used to request time off from work due to personal reasons. When writing this letter, it's important to include key points to ensure clarity and professionalism.  

Remember to adapt the content of the letter based on your specific situation and company policies. It's important to follow the proper channels and adhere to any guidelines outlined in your company's leave policy.  

Sample Personal Leave of Absence Letter with Examples [Word Editable]  

Here are the key points to include: 

  • Date: 
  • Place the date at the top of the letter. This helps establish a timeline for your leave request. 
  • Your Information: 
  • Include your full name, job title, and employee ID (if applicable).  
  • Recipient's Information: 
  • Include the name, title, and contact details of the person to whom you are addressing the letter. 
  • Subject: 
  • Clearly state the subject of the letter. For example, "Request for Personal Leave of Absence." 
  • Salutation: 
  • Use a professional salutation, such as "Dear [Recipient's Name]." 
  • Introduction: 
  • Begin with a concise and polite introduction. State the purpose of the letter, which is to request a personal leave of absence. 
  • Reason for Leave: 
  • Clearly state the reason for your leave. 
  • Leave Dates: 
  • Specify the exact dates you plan to be on leave. Include the starting date and the expected return date.  
  • Request for Approval: 
  • Clearly express that you are seeking approval for the leave of absence.  
  • Plan for Work Coverage: 
  • If applicable, outline your plan for ensuring that your responsibilities are covered during your absence.  
  • Contact Information: 
  • Provide your contact information during the leave period. 
  • Gratitude: 
  • Express gratitude for considering your request and assure the recipient that you will do your best to ensure a smooth transition during your absence. 
  • Closing: 
  • Use a professional closing, such as "Sincerely" or "Best Regards," followed by your full name. 
  • Enclosures (if any): 
  • If you are required to submit any supporting documents, mention them in the letter and include them as enclosures.  
  • Formal Closure: 
  • Include a formal closure, such as "Enclosure" or "cc: [Supervisor's Name]" if you are copying someone else on the letter. 
  • Signature: 
  • Sign the letter in the space between the closing and your typed name.  

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Personal Leave of Absence Letter Sample with Examples [Word]