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Termination Letter for Attendance Sample & Examples [Word]


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A Termination Letter for Attendance is a sample letter issued by an employer to an employee to notify... Read more

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A Termination Letter for Attendance is a sample letter issued by an employer to an employee to notify them of the termination of their employment due to issues related to attendance. This type of letter is typically used when an employee's consistent and unexcused absences or chronic lateness have become a significant problem and have not improved despite previous warnings and counseling. 

Sample Termination Letter for Attendance with Examples [Word]

Here are the key elements typically included in a Termination Letter for Attendance: 

  • Header 
  • Date 
  • Employee Information 
  • Salutation 
  • Introduction 
  • Explanation 
  • Company Policies 
  • Notice of Termination: Clearly state that the employee's employment with the company is terminated, effective on a specific date. This date should comply with any notice period stipulated in the employment contract or relevant labor laws. 
  • Benefits and Final Pay: Provide information about the employee's final paycheck, including details about accrued but unused vacation or paid time off (if applicable). Explain how and when the final paycheck will be issued. 
  • Return of Company Property: Instruct the employee on the process for returning any company property, such as keys, access cards, uniforms, or equipment. 
  • Severance or Compensation (if applicable): If the company offers any severance pay or compensation as part of the termination agreement, outline the terms and conditions associated with it. 
  • Next Steps: Provide information about any post-employment obligations, such as returning company property, cooperating with an exit interview, or signing a release of claims. 
  • Contact Information: Offer contact information for a company representative who can answer questions or provide further assistance. 
  • Closing: End the letter with a courteous closing, such as "Sincerely" or "Best regards," followed by your signature and printed name (employer or HR representative). 
  • Enclosures 

A Termination Letter for Attendance should always be handled with sensitivity and in compliance with relevant labor laws and company policies. It's crucial to maintain professionalism and empathy during the termination process, as it can be a challenging and emotional time for the employee involved. 

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Termination Letter for Attendance Sample & Examples [Word]