Charity Request Letter Sample Template with Examples [Word]

A charity request letter, also known as a donation request letter or a fundraising letter, is a formal written request to individuals, organizations, or businesses, seeking financial support or donations for a charitable cause, nonprofit organization, or charitable event.  

These letters are typically sent by charitable organizations, schools, nonprofits, or individuals who are organizing fundraising efforts for a charitable purpose. The primary goal of a charity request letter is to appeal to the recipient's generosity and encourage them to make a contribution to support the cause.  

Sample Charity Request Letter Template with Examples [Word Editable]

Here are the key elements typically included in a charity request letter: 

• Sender's Information: Include the name and contact information of the sender or the charitable organization making the request. 
• Recipient's Information 
• Introduction 
• Explanation of the Cause 

• Personalization: Whenever possible, personalize Sample Charity Request Letter by mentioning any previous connection or involvement the recipient may have with the cause or organization. 
• Request for Support: Clearly state the specific type of support you are seeking, whether it's a monetary donation, in-kind donation, volunteer participation, or sponsorship for an event. 
• Donation Details 
• Impact Statement 
• Transparency 

• Donation Levels (optional) 
• Enclosures (if applicable): If you have additional materials such as brochures, event flyers, or testimonials, mention them and include a list of enclosures. 
• Call to Action 
• Contact Information: Include contact details for the charitable organization, including a phone number and email address for inquiries or assistance. 
• Acknowledgment and Thanks: Express gratitude for the recipient's consideration and let them know that their support is appreciated. 

• Closing: Use a polite and professional closing, such as "Sincerely" or "With heartfelt thanks," and sign the letter. 

Charity request letters should be well-written, compelling, and respectful. Tailoring the letter to the specific recipient and cause can significantly improve the chances of a positive response. Additionally, follow up with donors to express gratitude for their contributions and keep them informed about the impact of their support on the charitable cause.